working with time scales

Unit 2: working to time scales 

Things to consider when planning ( this is what LO3 will be marked on in the exam) 

  • Task allocation - WHO is doing each task ( during allocation consider each team members specific skills and abilities) 
  • Scheduling - WHEN does each task need to be done and how long will each task take. ( during allocation 1. Dependencies - where one task needs to be done before another can be completed or begun. 2. Set milestones ( checkpoints to ensure work is up to standard and on schedule)  and deadlines are essential to good management )
  • Resource allocation - WHAT is required for each task ( during allocation consider what equipment/ resources are required for each task)
  • Report creation - HOW have the team completed each task ( during each task ensure the group is communicating well throughout and reflecting on how effectively the team is working together)


Why work to time scales? 

  • All media productions have a final deadline - so that the project can be distributed on time. 
  • Deadlines also reduce costs - all people and resources on a media production cost money. 
  • By planning effectively - using the guidance above - the production company saves money and creates a smooth working environment. 
  • Without deadlines the planning and pre-production is messy and therefore all the things that u should consider are no longer an option to consider.


Pre-production: during planning, each individual task needs careful scheduling in a linear fashion - milestones are crucial here.

What milestones might you need to mention? 
( in order of events) 
Budgeting
Development/prototype 
Script/storyboard
Location recces/Risk assessments/release forms - contingency = alternative location 
Hiring crew/equipment/cast 
Filming 


Production/post-production: the production needs to be monitored to ensure 

  • Individual set targets within the team 
  • Personnel, locations, props/costumes and equipment are booked well in advance
  • Regular meetings to ensure everyone is on task - again milestones. 
  • Regular meetings with the client to ensure they are happy with what is being produced and allow for modifications.


What if things go wrong? Contingencies 
A good project will always have a contingency. This includes: 

  • A back up location 
  • A back up cast member 
  • Extra time allocated for tasks 
  • Additional/ replacement tasks If one does not work out 

Project management is the role of ensuring that all aspects of a given production run smoothly by overseeing a number of people/ departments. 
The project manager would ensure that deadlines are met and the brief is followed by leasing with others and holding them to account.

Project management as an art form…
  • Project management is the effective planning and running of a project, from the ideas point to the end product and evaluation 
  • Planning requires an outline of tasks, deadlines and milestones that will be required to manage the project efficiently 
  • A project timeline schedule would need to be created for the creation of the media product, to include;
  1. Tasks that need to be done 
  2. Deadlines for each task 
  3. Milestones within the tasks and the overall project.

Gantt chart - designed by mechanical engineer Henry gantt in 1910, the gantt chart has had a relatively long run as a project management tool. A gantt chart uses horizontal bars to illustrate project completion dates, progress, and milestones and dependencies. 


Production schedule - excel: 
  • Can use it to make to do lists. 
  • Use the workflow tool; split by team member so that it is clear who is doing what, when.  


Documentation needed to aid project management: 
  • Initial pitch or treatment
  • Call sheet - generic sheet for whole crew and who is needed for that day
  • Budget proposal form 
  • Budgets 
  • Contract 
  • Storyboard 
  • Set diagram 
  • Editing log 
  • Camera shot list 
  • Talent release form 
  • Location release form 
  • Recce/ scouting sheet
  • Daily progress report
  • Continuity sheet
  • Equipment log
  • Shooting script
  • Visual effects (FX) breakdown
  • Audience questionnaire for product testing
  • Asset log
  • Risk assessment
Media unit 2 project management post:

Comments

Post a Comment